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Privacy Policy

Last Updated: January 11, 2026

Your privacy is important to the Election Security Exchange (“ESX,” “we,” “us,” or “our”). This Privacy Policy describes how we collect, use, and disclose personal information that we may collect anytime you interact with us including when you visit our website and any of our other online properties (collectively, the “Site”), contact us or subscribe to our communications. Any capitalized terms not defined herein shall have the same meaning given to them in ESX’s Terms of Use Policy.

Please take a moment to review this Privacy Policy. By using the Site, you are agreeing to the terms of this Privacy Policy. 

1. Why We Collect Personal Information

We collect your personal information because it helps us stay in contact with you and enables us to give you convenient access to our offerings. Your personal information helps us contact you to provide announcements, newsletters, new or updated offerings, and other information. It also lets us communicate with you about specific information you request, like information about events or our resources. 

2. What Information We Collect

  • The types of personal information we obtain about you depends on how you interact with us. When we use the term “personal information,” we are referring to information that identifies, relates to, describes, or can be associated with you. In the past twelve (12) months, we have collected the following categories of personal information:
  • Identifiers and information about you, such as your name, address, email address, telephone number, mailing address, office or organization name, job title, or business name;
  • Commercial information, such as services or programs you engaged with, event or training registrations, resource submissions, and information relating to your use of our services;
  • Communications, such as email communications, form submissions, and information relating to a support or service issue;
  • Internet or other similar network information, such as IP address, browser type and version, type of device you use, operating system version, and device identifier, geographic location, pages you view, how you got to the Site and any links you click on to leave the Site, metadata and user behavioral metrics about your use of the Site and emails we send to you (including clicks and opens), and metadata about how you interact with the Site; 
  • Inferences and preference information, such as the type of resources, topics, trainings, or communications that may be of interest to you, derived from interactions with the Site, events, or emails.

3. How We Collect Personal Information

3.1 Information you provide to us. 

    We may collect personal information that you voluntarily provide when you use or interact with the Site. For example, when you subscribe to newsletters or email alerts, register for events or trainings, or submit resources for possible inclusion in our Resource Library (a collection of election-security materials that we review and may publish on the Site), the types of information we collect may include your name, email address, telephone number, office or organization name, and any additional information you choose to provide as part of your submission. You may elect not to provide this information but doing so may prevent you from using or accessing our offerings or the Site’s full features.

    3.2 Information we collect automatically. 

      As you use the Site, we may use technologies that collect certain information about you automatically, including analytics tools that help us understand how you navigate and interact with the Site. To do this, we may use different technologies, such as cookies and similar tools, that collect certain information about how you access and use the Site. For more information, please see our “Cookies and Other Technologies” section below.

      3.3 Information we collect from other sources. 

        We may receive personal information about you from third parties that help us operate the Site and provide our offerings. Any information we obtain from third parties will be treated in accordance with this Privacy Policy.

        4. Cookies and Other Technologies

          The Site and offerings may use a variety of technologies that collect information automatically, including cookies, web beacons, tracking pixels, tags, and similar tools used for website functionality, analytics, and logging (referred to together as “cookies” for purposes of this policy). These technologies may collect, among other things, information such as your Internet Protocol (IP) address, browser type, operating system, device information, general location, and details about how you navigate or interact with the Site. 

          Some of these tools are essential to provide a specific service or feature that you accessed or requested or to store your preferences. Other cookies are not essential, and may be used for understanding or improving the Site’s performance, understanding how visitors use the Site, keeping our services secure, and providing a better user experience. Some of these cookies, particularly non-essential cookies, may be shared with third parties. 

          When you visit the Site for the first time and occasionally thereafter, a cookie consent banner will ask you to accept all cookies, decline non-essential cookies, or manage your cookie preferences.  You can stop cookies from being downloaded by configuring your browser to reject them, although this could affect the availability and functionality of our services. 

          5. How We Use Information

          We may use your personal information:

          • to respond to any request you have made, including for information and/or services;
          • for marketing efforts and to show you relevant information;
          • to provide support and resolve issues, enhance and maintain our services and the Site, and ensure their security and integrity; 
          • to monitor compliance with and enforce this Privacy Policy and any other applicable agreements and policies; 
          • to manage your subscriptions to newsletters, alerts, and other communications;
          • to register you for and facilitate participation in events, trainings, and other programs;
          • to review and evaluate resources you submit for possible inclusion in our Resource Library;
          • to understand how users access and interact with the Site through the use of analytics tools, and to improve the functionality, content, and user experience of the Site;
          • to prevent fraud, comply with our legal obligations, and protect the security and integrity of our operations; and
          • to fulfill any other purposes for which you provide the information or offer your consent.

          6. When We Disclose Your Information

          We will disclose your personal information as specified at the point of collection and as otherwise set out in this Privacy Policy. 

          • To service providers & vendors. We disclose personal information to service providers and vendors that help us with our business activities. Service providers support us in processing the types of personal information described above, for the purposes described in this Privacy Policy. They are only authorized to process that information as necessary and as directed by us.
          • To partners. We develop relationships with a variety of partners, to whom we may disclose your information for one of the purposes described above. We permit our partners to process your information only as necessary and as directed by us. We may also obtain your information if one of our partners discloses it to us, in which case we will respect the terms of their privacy policy in addition to applying ours.
          • Sharing of personal information through third-party cookies and similar technologies. We do not sell your personal information for money. When you interact with the Site, we may use or authorize third-party partners and service providers to use cookies, web beacons, and similar technologies to improve your experience with us. Our sharing of your personal information in this way may constitute “sharing,” “sale,” or “targeted advertising” under certain U.S. state privacy laws, and to the extent it is, we have shared in the preceding twelve (12) months or will share the following categories of personal information for business purposes: (1) identifiers and information about you; (2) internet or other similar network information; and (3) inferences and preference information. You may opt out of this sharing. To exercise the right to opt out, you (or your authorized representative) may submit a request to us at the contact information listed below, by managing your cookie preferences  or by clicking on the “Do Not Share My Personal Information” link on the Site.
          • When required by law. We may be required to disclose personal information about you under applicable law, such as in conjunction with a government inquiry or to comply with a subpoena, warrant, court order, or similar legal process. 
          • To complete a corporate transaction. We may disclose information we have about you if we restructure, sell, or transfer all or part of our business or assets (including in the event of a merger, reorganization, dissolution, or liquidation) to the third party or third parties involved in the transaction as well as its or their advisors.
          • Safety, fraud prevention, and protection of our rights. We may also share your personal information when we believe in good faith that disclosure is necessary to protect our rights; to defend against a legal claim; to protect your safety or the safety of us or others; or to investigate, prevent, or take action regarding possible illegal activities, suspected fraud, or a violation of our policies.

          7. Rights You May Have With Respect to Your Information

          Depending on where you live, you may have certain rights relating to your personal information based on local laws. We describe below the rights that may be available to you under such laws. Even if not required by law, we may, in our discretion, choose to respond to such requests from other individuals. Subject to our discretion as well as, depending on the jurisdiction, certain additional limitations and potential verification requirements, you may be able to exercise the following (or similar) rights:

          • Right to Know: The right to request any or all of the following information relating to your personal information we have collected and disclosed:
            • The categories of personal information we have collected about you.
            • Our business purpose for collecting that personal information.
            • The categories of third parties with whom we disclose that personal information.
            • The specific pieces of personal information we have collected about you.
            • The categories of sources of the personal information we have about you.
          • Right to Request Deletion: The right to request that we delete any of your personal information that we collected from you and retained.
          • Right of Portability: The right to request a copy of your information in an accessible format. 
          • Right to Correct: The right to correct inaccurate personal information that we maintain about you.
          • Right to Opt Out of Targeted Advertising, the Sale or Sharing of Your Personal Information, and Profiling in Certain Circumstances: The right to direct us not to sell or share personal information we have collected about you to third parties for targeted advertising. In addition to requesting to exercise this right through the standard request process below, you may also effectuate it by managing your cookie preferences or by clicking on the “Data Privacy Request” link on the Site
          • Right to Non-Discrimination: The right to not receive discriminatory treatment for exercising these rights.
          • “Shine the Light:” California Civil Code Section 1798.83 permits individuals to which the law applies to request information regarding the disclosure of your personal information to a third party for the third party’s direct marketing purposes.
          • Right to Appeal: The right to appeal our decision regarding your request within a reasonable time period dependent on applicable law. 
          • Marketing Opt-Out: You may opt out of receiving future marketing communication from us by using the unsubscribe link at the bottom of email communications from us or taking other steps to opt out that we make available to you. We will use commercially reasonable efforts to process such requests in a timely manner.

          To request to exercise the rights described above, please submit a verifiable consumer request to ESX by:

          Again, please note that when applicable laws do not require us to address a request, we retain the right to fulfill, deny, or otherwise respond to it at our sole discretion. If we choose to fulfill or respond to a request, we may have to require verification before allowing you to exercise certain rights requests. We may request up to three (3) pieces of personal information about you, and we reserve the right to take additional steps as necessary to verify your identity if we have reason to believe a request is fraudulent. Only you, or a person that you authorize to act on your behalf, may make a verifiable consumer request related to your personal information. You may also make a verifiable consumer request on behalf of your minor child. We may not be able to fulfill your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you. If we are required to respond to or act on your request, we will do so within the time limits under applicable law.

          8. Information of Minors

            The Site is not intended for and we do not knowingly collect personal information from individuals under the age of 18. If we learn that we have collected personal information from an individual under the age of 18 without parental consent, we will delete that information and otherwise comply with the requirements of the applicable law. If you believe that we might have any information from or about a child, please contact us by using the contact details in the section above.

            9. How We Protect Your Personal Information

              ESX takes precautions—including administrative, technical, and physical measures—designed to safeguard your personal information. Please keep in mind that the transmission of information over the internet and on mobile platforms is not always secure, which means we cannot and do not guarantee the security or confidentiality of any personal information you provide to us. Given this reality, your use of our services, and your decision to provide personal information to us, is at your own risk.

              10. Retention of Information

                ESX will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your personal information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies. 

                11. Third-Party Privacy Policies

                  Please be aware that other websites and services, even when accessed through the Site such as by a link, may have different privacy practices and may collect personally identifiable information about you. The information practices of those third-party websites or services are not covered by this Privacy Policy, and you should review the privacy policies of those third-parties. 

                  12. Changes to this Privacy Policy

                    We may update this Privacy Policy to reflect material changes in the manner in which we deal with personal information, including complying with law or self-regulatory standards, or for business purposes. We encourage you to review it regularly. Your continued use of the services and the Site after we make changes is deemed to be your acceptance of any changes.

                    13. Contact

                      To ask questions or comment about this Privacy Policy, remove or change your contact information in our database, or to not receive future mailings or other communications, as well as for other inquiries, please contact us at any time using one of the options below: